Purchasing Agent

Location:
Orlando, FL.

General Purpose:

Looking for a skilled Purchasing Agent that works directly with our Trade Base to manage pricing and performance in all phases of construction. Compiles and maintains records of business transactions and office activities of purchasing department while supporting the Director of Purchasing and others as needed. To achieve the general purpose of this position the following duties may be required:

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Manage select commodities and administrative duties.
• Negotiate Pricing with Vendor Base and Prospective Vendors.
• Review all construction documents, design guidelines, conditions of approval and other project related consultant’s reports.
• Prepare Bid Scope with accurate information and specifications for individual projects.
• Assembles bid packages (including plans and job information), contracts, addendums, purchase orders and payment.
• Send out Invitation to Bid and monitor bid process and due dates.
• Collect bids and review for accuracy, inclusion, and exclusions. Communicate with subcontractors on inquires, questions and follow up.
• Enter bids into spreadsheets for evaluation by Director of Purchasing and other management.
• Prepare contract documents for Purchasing Assistant for input and to generate contracts.
• Track executed Scopes of Work, change orders, MSDS, and work orders.
• Manage and maintain construction permit plans and update plans to Superintendent and Subcontractors.
• Assist accounting, construction staff and subcontractors on billing issues, extra work orders and invoice issues.
• Provides support to Director of Purchasing; other managers, senior management and departments as needed.
• Prepares phase budget updates and contract rollovers.
• Monitors contracts for timely execution.
• Reviews non-contract invoices for coding and work order.
• Assists in budget preparation and maintenance.
• Regular contact with Director of Purchasing, Marketing Staff, Field Office Staff, Superintendents, Subcontractors, and other Purchasing/Option program Staff.
• Coordinate with Option Coordinator on setting up Option Program include but not limited to: Set up Option details, send option details out for pricing, prepare standards & option binders and issue option work orders.
• Coordinate with Option Coordinator, Design Center & Sales staff on Model walk to identify standard feature and upgrade items.
• Maintain subcontractor relationship, stay updated on latest construction method and material, expand subcontractor base, networking with peers in the home building industry and attend home building industry organization events.
• Performs any task assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made enable to individuals with disabilities to perform the essential functions.

• Requires the ability to communicate effectively (written and verbal) with managers, agencies, consultants, subcontractors, and all employees as needed.
• General knowledge of the residential building industry.
• Highly organized with the ability to handle a multitude of projects simultaneously.
• Must have problem solving, prioritizing abilities and interpersonal skills.
• Ability to adhere to strict time deadlines and work under pressure.
• Must execute tasks in an efficient manner without sacrificing quality.
• Must be able to operate office equipment to include fax machine, copier, and printers.
• Must relate well over the phone and in person.

To Apply:

Send Resume to [email protected]