Job Summary:

We are looking for a Project Administrator to support our Multifamily Project Management Team. As a Project Administrator, you will be responsible for assisting with paperwork management and various administrative tasks related to our expanding multi-family department. Your role will involve coordinating with project managers, superintendents, subcontractors, and vendors to ensure smooth operations and timely completion of projects. This is a full-time position based in Longwood, FL (Greater Orlando) and only local candidates will be considered.

Responsibilities:

• Prepare a high volume of purchase orders, change orders, and other project-related documents.
• Gather quotes and assist with material orders.
• Track and provide ETA dates for all active orders to project managers.
• Assist with accounts receivable and accounts payable.
• Organize daily and weekly department activities, including scheduling meetings and managing calendars.
• Create and maintain logs and records as required.
• Provide excellent service to the department and coworkers, ensuring effective communication and collaboration.
• Interact professionally with office personnel, vendors, and stakeholders.
• Assist with the preparation and logging of NTO (Notice to Owner) and NOC (Notice of Commencement) documents.
• Perform other duties as assigned.

Qualifications:

• Positive attitude, resourcefulness, and ability to work under pressure in a construction environment.
• Strong work ethic with a commitment to delivering high-quality and professional work.
• Highly organized with excellent multitasking and prioritization skills.
• Proficient in Microsoft Word, Excel, Outlook, and general office equipment.
• Willingness to learn and adapt to new software programs as needed.
• 1 year of experience as a bookkeeper or project assistant preferred. Window or GC subcontracting experience is a plus!
• Proficiency in Excel is preferred but not required.
• Reliable attendance and punctuality.
• Ability to seek guidance and direction when necessary.
• Strong attention to detail and accuracy in handling paperwork.
• Excellent verbal and written communication skills.

Salary and Benefits:

• Competitive salary up to $55,000 per year.
• Discretionary bonus program eligibility.
• Full-time position with standard benefits package.
• Opportunities for professional growth and development.

How to Apply:

If you are friendly, organized, and able to work under pressure in a construction environment, we invite you to apply for the position of Project Administrator. We are an equal opportunity employer and welcome candidates from all backgrounds to apply. To apply, please submit your resume. Only local candidates will be considered.

Job Type:

Full-time

Location:

Longwood, FL (Greater Orlando)

Please note that only candidates who meet the qualifications and are selected for an interview will be contacted. We appreciate your interest in joining the Diversified Window Solutions team.

Job Type: Full-time

Salary: $50,000.00 – $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person