Hardwick General Contracting is a national award winning custom home building company with a passion for both the luxury custom home building process and delivering an exceptional personalized experience. Our mission is to consistently balance style and elegance with sound building practices delivering a well-crafted and high-performance luxury home.

We are hiring an Office Manager/Accounting Assistant to join our growing team in Central Florida area for long term employment and growth opportunities. It is preferred that Candidate have at least 3-years of residential construction experience with some Quickbooks experience and be able to manage time effectively, communicate professionally, demonstrate exceptional customer service, while providing clients with the best possible homebuilding experience.

Required core qualities:

• Effective management of daily priorities and time
• Proficient computer skills across multiple platforms
• Exceptional communication and professionalism
• Strong problem-solving and organizational skills

General Responsibilities:

Office Manager

• Answer the phone and route messages to appropriate person quickly i. Follow LEAD Process when potential customers call
• Arrange and coordinate non-client related meetings and welcome guests as they arrive
• Enter/Maintain contacts and categorize in MS Office/Outlook and COL
• Handle incoming and outgoing mail and generic email
• Coordinate, organize, and attend staff meetings Company events as required
• Post individual daily activity log and complete assigned tasks from Construction Online (COL)
• Setup Project site binders and project directories
• Maintain current Trade Partner Agreements on server or appropriate applications
• Qualify trades through insurance certificates, business licenses, W-9’s on server and systems
• Maintain Insurance documentation (Builders Risk, GL, & Workers Compensation)
• Ensure FL Lien Law Process is followed, and Collect Lien Waivers as needed
• Organize incoming bills with HGC Production Team, save into “IN PROCESS” folder
• Distribute CST checks per company policy weekly
• Assist in compiling project documentation with OPS and Certifying agents to ensure certification strategy is met

Accounting Assistant functions

• Accounting – Work closely with Vice President of Finance (VPF) and Owner to review ongoing task list and responsibilities
• Monitor staff timesheets and review with VPF
• Assist with all corporate insurance applications, quotations, and policy execution Prepare financial reports for OPS and VPF to ensure budget vs actual and cashflow goals are met
• Record Company transactions into Quickbooks per VPF
• Run required reports from Quickbooks per VPF

If you are interested in joining the Hardwick General Contracting team, email C/O Greg Hardwick at [email protected]

HardwickGC physical address: 253 N. Orlando Avenue, Suite 301, Maitland, FL 32751

Phone: 407-702-6531

Website: www.hardwickgc.com