The Job Overview

We are seeking a Bookkeeper/ Administrative Assistant to manage all our finances and provide office and clerical support. Your responsibilities will include daily, weekly, and monthly data entry, tracking our organization’s revenue, expenses, and taxes, as well as producing financial reports. You will also be responsible for auditing our books to ensure our records are correct. Confidentiality, efficient time management, excellent organizational skills, and attention to accuracy are essential qualifications for this position, as is the ability to communicate clearly.

Responsibilities

Below are some of the responsibilities a Bookkeeper/ Administrative Assistant is expected to assume in their position:

• The Bookkeeper/Administrative Assistant is responsible for bookkeeping tasks involving banks, accounts payable, receivable and general ledger items on a daily basis.
• Handle bank deposits
• The administrative assistant duties involve basic clerical support and answering administration and development phone calls.
• Reconcile company’s financial records to help ensure accuracy of financial statements.
• Post financial transactions to accounts and prepare financial statements.
• Provide financial reports as requested by Finance Manager, General Manager or CEO.
• Assists with answering of incoming administration and development calls.
• Update/maintain budgets via QuickBooks and Microsoft Excel.
• Update and maintain physical files and knowledge of digital filing systems.
• Purchase supplies and equipment as authorized by management and monitor office supply levels and reorder as necessary.
• Required to produce professional and legal correspondence as needed.
• Assists with Board/Committee meeting preparation.
• Drafts correspondence as requested.
• Participate in events as needed.

Job Qualifications and Skill Sets

Below are the qualifications expected of a bookkeeper:

• Bachelor’s degree in accounting, business, or a related field or at least 5 years of applicable business experience. High school diploma is required.
• Familiarity with construction accounting concepts and best practices is a plus.
• Strong working knowledge of accounting principles, financial statements, and accounting systems.
• Proficient in Microsoft Office including Word, with advanced Microsoft Excel skills.
• Strong working knowledge of QuickBooks.
• Strong organizational, interpersonal, verbal, and written communication skills.
• Ability to understand financial data, processes, and procedures.
• Perform job responsibilities in an efficient and timely fashion.
• Detail-oriented and able to prioritize.
• Able to work independently and as part of a team.
• Self-starter.
• A valid driver’s license with a good driving record.
• Bilingual English/Spanish.

Please send your resume to [email protected]